Privacy Policy

1. Introduction

The Geological Society of Zambia ("GSZ", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website geozambia.org and use our services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

2. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for membership
• Subscribe to our newsletter
• Register for events or conferences
• Submit contact forms or inquiries
• Apply for professional certification
• Make payments for membership fees or events

This information may include:

• Name and contact details (email, phone, address)
• Professional information (qualifications, employer, position)
• Payment information (processed securely through third-party providers)
• Communication preferences

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and browser type
• Device information
• Pages visited and time spent
• Referring website addresses
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect to:

• Process and manage your membership
• Communicate about society activities and events
• Send newsletters and professional updates
• Process payments and maintain financial records
• Improve our website and services
• Comply with legal obligations
• Respond to inquiries and provide support
• Maintain the GSZ membership directory (with consent)

4. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share information with:

• Service Providers: Third-party vendors who assist with website hosting, payment processing, email delivery, and event management
• Professional Partners: Other geological societies or professional bodies for joint events (with consent)
• Legal Requirements: When required by law or to protect our rights
• Consent: With your explicit consent for specific purposes

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information. However, no electronic transmission or storage method is 100% secure, and we cannot guarantee absolute security.

6. Your Rights

Depending on your location, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Object to processing of your information
• Withdraw consent at any time
• Receive your information in a portable format

To exercise these rights, please contact us at gsz@geozambia.org.

7. Cookies

We use cookies to enhance your browsing experience. Cookies are small files stored on your device that help us:

• Remember your preferences
• Analyze website traffic
• Improve website functionality

You can control cookies through your browser settings. However, disabling cookies may affect website functionality.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies.

9. Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect information from children. If you believe we have collected information from a child, please contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by posting the new policy on our website with an updated revision date. Your continued use of our services after changes constitutes acceptance.